Privacy Policy | AIWB COMMUNITY

Austin Indian Women in Business Inc.
Effective Date: 9 June 2024

Austin Indian Women in Business Inc. (“AIWB,” “we,” “us,” or “our”) is a Texas-based nonprofit corporation, recognized as a 501(c)(3) tax-exempt organization. We are committed to protecting the privacy and security of all visitors, members, and contributors interacting with our website and digital platforms.

This Privacy Policy outlines how we collect, use, store, disclose, and protect your personal information in compliance with applicable state and federal privacy laws, including the California Consumer Privacy Act (CCPA) for applicable users and best practices under the General Data Protection Regulation (GDPR), where relevant.

1. Scope of Policy

This Privacy Policy applies to information collected through:

Our official website ([www.aiwbcommunity.com])
Email communications
Event registrations, membership forms, surveys, and donation platforms
Social media interactions and integrations
Business directory submissions and research contributions

2. Information We Collect

a. Personal Information (Voluntarily Submitted)

When you fill out forms, register for events, submit business data, or contact us, we may collect:

Full name
Email address
Phone number
Business name and address
Industry/category of business
City, state, and country of residence or operation
Social media or website links
Responses to surveys or forms
Any additional data voluntarily provided

b. Automatically Collected Information

We may also collect:

IP address
Device identifiers
Geographic location (approximate)
Browser type, operating system, and version
Pages visited and session duration
Referring websites
Cookies and usage tracking technologies

3. Use of Information

We use your data strictly for lawful and nonprofit purposes, including:

Member engagement and communications
Event planning, registrations, and updates
Creation of anonymized and aggregated market research reports
Marketing and community-building (with opt-in consent)
Responding to inquiries or requests
Legal and compliance obligations

We do not use your information for profiling, automated decision-making, or behavioral advertising.

4. Legal Basis for Processing (For GDPR Purposes)

Where applicable, we rely on the following legal bases:

Consent: When you voluntarily provide information through forms or opt-ins.
Contract: To fulfill obligations associated with event registration or membership.
Legal Obligation: For reporting and compliance.
Legitimate Interest: To improve community resources, user experience, and outreach.

5. Disclosure of Information

We do not sell, rent, or share your personal information with third parties for commercial purposes. We may disclose your information:

To trusted service providers under strict confidentiality (e.g., email platforms, analytics tools, CRM systems)
In response to lawful requests from government authorities or regulatory bodies
With explicit consent for public-facing publications, media releases, or member directories
In the case of a merger, acquisition, or restructuring of AIWB, as part of organizational due diligence

6. Data Retention and Security

We retain your information only for as long as necessary to fulfill the purpose for which it was collected and as required by law.

All stored data is encrypted and securely hosted
Access is limited to authorized personnel
Regular audits are conducted for data integrity and compliance
Sensitive information is not collected or stored, such as Social Security Numbers or credit card details

7. Your Rights

Subject to applicable law, you may:

Request access to your personal data
Request correction or deletion of inaccurate or outdated data
Withdraw consent at any time
Request that we restrict or stop the processing of your information
File a complaint with a supervisory authority

To exercise your rights, please email: privacy@aiwb.org

8. Children's Privacy

We do not knowingly collect data from individuals under the age of 13. If you believe a child has submitted information to us, please contact us immediately to ensure prompt removal.

9. External Links

This website may contain links to third-party websites. We are not responsible for the content, privacy policies, or practices of external sites. Users are encouraged to review third-party privacy policies before submitting information.

10. Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time to reflect updates in legal requirements, technology, or nonprofit operations. Material changes will be posted with a new “Effective Date.”

11. Contact Us

Austin Indian Women in Business Inc.
Email: contact@aiwbcommunity.com
Website: [www.aiwbcommunity.com]